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Upload Status & Confirmation

After successfully uploading your document, you will receive confirmation both on-screen and via email.

On-Screen Confirmation

Success Message

After upload completes, you'll see:

✓ Document Successfully Uploaded

Your sealed document has been encrypted and transmitted to the Court's secure system.

Upload Details

The confirmation screen displays:

  • Case Number: The case this document is filed under
  • Judge: Assigned judge for the case
  • File Name: Original name of your uploaded PDF
  • File Size: Size of the document
  • Upload Reference ID: Unique identifier for tracking
  • Timestamp: Date and time of upload
  • Status: "Successfully Transmitted"

Email Confirmation

You will receive an automated email confirmation within 1-2 minutes of successful upload.

Email Details

Subject: FISMA Document Upload - Confirmation Receipt

From: noreply@waed.uscourts.gov

Content: 

Document Upload Confirmation

Your sealed document has been successfully received and encrypted by the Court's
secure document system.

Upload Details:
Case Number: [case number]
Judge: [judge initials]
File Name: [original filename]
File Size: [file size]
Reference ID: [unique upload reference ID]
Upload Time: [timestamp]
Status: Successfully Transmitted

Your document has been securely encrypted and queued for Clerk's Office processing.

IMPORTANT: This confirmation does not guarantee acceptance for filing. The Clerk's
Office will review your document and notify you separately regarding filing status.

If you did not initiate this upload, please contact the Clerk's Office immediately.

Eastern District of Washington
Phone: (509) 458-3410
Email: ecfinfo@waed.uscourts.gov

Reference ID Tracking

What is the Reference ID?

The Upload Reference ID is a unique identifier assigned to your upload. This ID:

  • Is generated automatically by the system
  • Uniquely identifies your specific upload transaction
  • Can be used when contacting the Clerk's Office for support
  • Appears in your email confirmation and on-screen

Example Reference ID: upload-2025-11-30-a1b2c3d4e5f6

When to Use Your Reference ID

Provide your Reference ID when:

  • Contacting the Clerk's Office about your upload
  • Following up on upload status
  • Reporting technical issues with your upload
  • Verifying receipt of your document

Processing Timeline

What Happens Next?

After successful upload:

  1. Immediate (0-2 minutes):
  2. Document encrypted with AES-256-CBC
  3. Stored in secure holding area
  4. Confirmation email sent to you

  5. Audit log entry created

  6. Within 1 Business Day:

  7. Clerk's Office staff review document
  8. Document processed for filing
  9. Virus scanning performed

  10. Document moved to court systems

  11. 1-2 Business Days:

  12. Separate filing confirmation from CM/ECF system
  13. Case docket updated
  14. Filing receipt issued (if accepted)

Note: This upload confirmation is NOT the same as a CM/ECF filing receipt. The Clerk's Office will send a separate notification regarding filing status.

What If I Don't Receive Confirmation?

Check Your Email

  1. Wait 5 minutes - Emails may be delayed
  2. Check spam/junk folder - System emails may be filtered
  3. Verify email address - Must be your CM/ECF registered email

Session Timeout Issues

If your session timed out during upload:

  • The upload may still have completed successfully
  • Check your email for confirmation within 5 minutes
  • If no confirmation received, upload again

Technical Errors

If you received an error message instead of confirmation:

  • Note the error message details
  • Review Upload Errors troubleshooting
  • Contact the Clerk's Office if error persists

Save Your Confirmation

✓ Save the confirmation email - Keep for your records ✓ Record the Reference ID - Note it in your case file ✓ Print or PDF the confirmation - Attach to your local case records ✓ Note the upload timestamp - For filing deadline tracking

Important: This upload receipt is not a substitute for the official CM/ECF filing receipt. Wait for the Clerk's Office filing confirmation before considering the document officially filed.

Multiple Document Uploads

Uploading Additional Documents

To upload another document:

  1. Click "Upload Another Document" on the confirmation screen
  2. Or return to the main upload page
  3. The upload form will be reset and ready for a new document

Each document receives its own unique Reference ID.

Same Case, Multiple Documents

When uploading multiple documents for the same case:

  • Enter the case number for each upload
  • Each document is processed independently
  • You'll receive separate confirmations for each upload
  • Keep all Reference IDs for your records

Troubleshooting Confirmation Issues

Common Issues

Issue Solution
No email received after 5 minutes Check spam folder; verify email address; contact Clerk's Office
Confirmation screen disappeared Check email for confirmation; upload may have succeeded
Incorrect case number shown Contact Clerk's Office immediately with Reference ID
File size mismatch Contact Clerk's Office to verify document integrity

→ View all troubleshooting steps

Contact Support

If you experience issues with upload confirmation:

Eastern District of Washington - Clerk's Office Phone: (509) 458-3410 Email: ecfinfo@waed.uscourts.gov Hours: Monday-Friday, 8:00 AM - 5:00 PM Pacific Time

When contacting support, provide: - Your Upload Reference ID - Case number - Timestamp of upload attempt - Description of the issue